Page Permissions

Page permissions allow you to control who can view and edit individual pages within a space. By default, all pages in a space are accessible to every space member based on their space role. With page permissions, you can restrict specific pages so that only selected users and groups have access.

note

Page permissions is an enterprise feature. An active enterprise license is required.

Access Levels

Each page has one of two access levels:

• Open — The default. All space members can access the page based on their space role. No additional restrictions apply.
• Restricted — Only users and groups explicitly granted permission can access the page.

Permission Roles

When a page is restricted, each user or group is assigned one of two roles:

Role	View	Edit
Can View	Yes	No
Can Edit	Yes	Yes

Restricting a Page

To restrict access to a page:

1. Open the page you want to restrict.
2. Click the Share button in the toolbar.
3. In the Access tab, click the access level dropdown and select Restricted.
4. You are automatically added with Can Edit access on the page.
5. Add other users or groups who should have access (see below).

Once restricted, only users with explicit permissions can view or edit the page.

Adding Members

To grant access to a restricted page:

1. Click Share to open the permission modal.
2. In the Access tab, use the search field to find users or groups.
3. Select the members you want to add.
4. Choose a role (Can View or Can Edit) from the role dropdown.
5. Click Add.

Changing and Removing Access

Changing a Role

1. In the Access tab, find the user or group in the permission list.
2. Click the role dropdown next to their name.
3. Select the new role (Can View or Can Edit).

The change takes effect immediately.

Removing Access

1. In the Access tab, find the user or group.
2. Click the role dropdown next to their name.
3. Select Remove.

warning

At least one Can Edit member must remain on a restricted page. You cannot remove the last Can Edit member.

Removing Restrictions

To make a restricted page open again:

1. Click Share to open the permission modal.
2. In the Access tab, click the access level dropdown and select Open.

All existing permissions are removed and the page becomes accessible to all space members based on their space role.

Permission Inheritance

Page permissions are inherited through the page hierarchy. When a parent page is restricted, all of its child pages are also restricted, even if the child pages themselves are set to Open.

A child page under a restricted parent:

• Cannot be accessed by users who lack permission on the parent.
• Displays an Inherited from indicator in the Access tab, showing which ancestor page the restriction comes from. Clicking the link navigates to that ancestor page.

To access a child page, a user must have permission on every restricted ancestor in the page hierarchy.

Overriding Inherited Permissions

A child page can have its own direct restriction in addition to the inherited one. In this case:

• The child page has both a direct restriction and an inherited restriction.
• Users need permission on both the child page and all restricted ancestors to access it.

How Page Permissions Interact with Space Roles

Page permissions work alongside space roles. The effective access a user has depends on both levels:

Space Role	Page Role	Can View	Can Edit
Full Access	Can Edit	✅	✅
Full Access	Can View	✅	❌
Full Access	(Open page)	✅	✅
Can Edit	Can Edit	✅	✅
Can Edit	Can View	✅	❌
Can Edit	(Open page)	✅	✅
Can View	Can Edit	✅	❌
Can View	Can View	✅	❌
Can View	(Open page)	✅	❌

Space role and page role are combined, and the more restrictive permission applies. A space Can View member cannot edit pages even with a page Can Edit role. A space Can Edit member with a page Can View role can only view the restricted page.

Who Can Manage Page Permissions?

Managing page permissions includes restricting a page, removing restrictions, adding or removing members, and changing roles. The ability to manage permissions requires both space-level and page-level authorization:

Space Role	Page Role	Can Manage Page Permissions?
Full Access	Can Edit	✅
Full Access	Can View	✅
Full Access	(Open page)	✅
Can Edit	Can Edit	✅
Can Edit	Can View	❌
Can Edit	(Open page)	✅
Can View	Can Edit	❌
Can View	Can View	❌
Can View	(Open page)	❌

Space Can View members cannot manage page permissions regardless of their page role. Space Can Edit members can manage permissions only if they have a page Can Edit role (or if the page is open). Space Full Access members can manage permissions on any page they can view.

Sidebar Behavior

Page permissions affect what users see in the sidebar page tree:

• Hidden pages — Pages that a user cannot access are completely hidden from the sidebar. If a restricted page has no accessible children, it does not appear at all.
• Read-only pages — Pages where a user has Can View access appear in the sidebar but cannot be dragged, renamed, or have child pages created under them. The context menu options for duplicate, move, and delete are also hidden.

Search

Restricted pages are filtered from search results for users who do not have access. A user will never see content from pages they cannot view, regardless of whether they search within a space or across the entire workspace.

Share Button Indicators

The Share button in the toolbar displays visual indicators to show the current state of a page:

• Lock icon with red dot — The page has restrictions (direct or inherited). Only permitted users can access it.
• Globe icon with green dot — The page is publicly shared via the Publish tab.
• No icon — The page is open with no restrictions and not publicly shared.