Top 5 Alternatives to Microsoft SharePoint

Microsoft SharePoint was first introduced in 2001 as a platform for document management and storage. It has evolved over time to become a versatile platform for document and content management, intranet portals, and team collaboration. It includes features like version control, workflow automation, and real-time co-authoring, which promote collaboration and help organise business processes.

Microsoft SharePoint has useful features, but it is not without its flaws. For example, the search functionality is limited, which can make it a poor choice when trying to use it as a knowledge base. It also has a steep learning curve, requires complex customizations, and could be expensive to maintain. On top of that, its user interface can feel cluttered and inconsistent, especially when switching between Classic and Modern views. Navigation is buried in nested menus, so even routine actions take extra clicks, leading to a frustrating overall user experience.
Fortunately, there are many modern alternatives available.

The Best 5 Open-Source Microsoft Loop alternatives

In this article, we'll explore the top five Microsoft SharePoint alternatives.

Docmost

Docmost is a collaborative wiki and documentation software designed to help teams create, manage, and share knowledge seamlessly.

Docmost offers a comprehensive set of features, including team spaces, comments, permissions, and groups.

It has built-in support for diagramming tools such as Drawio, Excalidraw, and Mermaid. You can draw and design charts and UML diagrams without leaving the editor.

The rich-text editor supports LaTeX (math equations), tables, callouts, pasting images from the clipboard, and many more.

For companies with self-hosting requirements, Docmost offers a self-hosted option with both open-source and enterprise offerings, giving businesses maximum freedom and privacy. This will be ideal for businesses moving away from the SharePoint Server Edition or the discontinued SharePoint 2016 and 2019 editions.

Docmost's best features

• Real-Time collaboration
• Public sharing
• Inline commenting
• Team spaces
• Diagram editor
• Groups and permissions
• Version history
• Multilingual support
• SSO
• Page importer
• Self-hostable

Docmost pricing

Docmost's tiered pricing scales with you.

Standard: Starts from $10 for 10 users.
Enterprise: Contact sales.

Notion

Notion is a versatile productivity platform and a popular modern alternative to Microsoft SharePoint that excels at building internal wikis. With real-time editing, comments, and shared workspaces, it enables smooth team collaboration on projects and updates. A rich gallery of templates covers everything from personal wikis and project management to onboarding workflows.

Its intuitive Blocks-and-Pages model lets beginners and power users alike drag-and-drop text, images, tables, and more, arranging them in a nested hierarchy that’s far less rigid than SharePoint’s document libraries.

Notion's best features

• Databases support
• Customizable templates
• Embeddable content
• Rich editing & formatting
• Integrations capabilities
• Collaboration features

Notion pricing

Free plan: for individual usage
Plus plan: $12 per user/month,
Business plan: $24 per user/month
Enterprise plan: $32 per user/month

Affine

Affine is a Singapore-born, all-in-one knowledge-management platform that combines documents (“papers”), infinite whiteboards, and lightweight task boards in a single, local-first workspace, making it a viable alternative to Microsoft SharePoint. Real-time collaboration, CRDT-based offline support, and granular permission controls let teams brainstorm, plan, and document without worrying about sync conflicts or tool-switching. Its unified interface means you can sketch ideas on a canvas, turn them into structured docs, and track action items in one place.

Compared to SharePoint, Affine feels lighter and more fluid out of the box, so cross-functional teams can spin up projects quickly while still retaining version history and access controls.

Affine's best features:

• Real-time collaboration
• Rich text editing
• Whiteboard integration
• Kanban-style task management
• Bi-directional linking
• Offline support
• Markdown support

Affine Pricing

Pro: $7.99/user/month
Team: $12/user/month

Nuclino

Nuclino is a modern, lightweight wiki designed for smaller teams in need of a platform to manage information and collaborate in real time. Nuclino is equipped with an AI-powered assistant (Sidekick) that is capable of providing instant responses to queries based on your content, as well as the ability to brainstorm ideas, write initial drafts, summarize lengthy documents, and more.

It is a unified workspace that enables your team to consolidate knowledge, oversee projects, exchange ideas, and bring all your work together in one place.

For teams who’ve wrestled with SharePoint’s layered site collections and web-part widgets, Nuclino strips the experience down to essentials with real-time pages, lightweight boards, and a graph view that stays instantly in sync.

Nuclino's best features

• Clean Editor
• Real-time collaboration
• Sidekick (AI)
• Advanced security controls
• Version History
• App Integrations
• Graph view

Nuclino pricing

Free plan: Up to 50 items
Starter: $8 per user/month
Business: $12 per user/month

Document360

Built from the ground up for structured knowledge bases, Document360 lets you serve both your support docs and your internal SOPs from one hub. Native localization, granular review workflows, and SEO-tuned publishing keep content accurate and discoverable. It hooks into Drift, Slack, Microsoft Teams, and dozens of other tools, so updates reach people where they already work. If your team has outgrown the document-library model of SharePoint, Document360 offers a purpose-built alternative focused squarely on searchable, self-service documentation.

Document360's best features

• Markdown and WYSIWYG editor
• Version control
• AI-powered search
• Analytics & reporting
• Workflow management
• Category manager
• Access control & permissions

Document360 pricing

Startup: $99/month per project
Professional: $199/month per project
Business: $299/month per project
Enterprise: $499/month per project
Enterprise Plus: Contact sales